This week, iClassPro released an automatic email option for new class enrollments.

By popular request, we have also added a setting to change the default for enrollment notification emails. 

By default, this setting is set to send an email for each new enrollment. This means that when creating a new enrollment, the “Send Enrollment Email” box at the bottom of the window is checked.

To change this setting so that the email option is not checked by default in this window, follow the steps below.

1. Go to Settings>Setup>Family Settings

2. Click the pencil icon next to Enrollment Emails to open the window.

3. Uncheck and save the changes.

Tip: The check box to send an enrollment notification email will always be available in the new enrollment window. This means you will always have the option to send the enrollment details to the family. This setting simply allows you to adjust the default to whichever option is most convenient for your business.

A new feature has been released which allows you to purchase your SMS credits for text messaging and voice broadcasts online from your iClassPro account!

To purchase credits, an administrative user can go to Settings>Setup>General Settings> SMS and Voice. Click the pencil icon to open the following window.

From this window you can view the number of credits on your account and purchase more by clicking “Buy More SMS and Voice Credits.” This will open a new window.

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Here, you can calculate your total purchase and select your payment method- using your autopay information on file, a credit card, or an e-check. Notice a minimum purchase of 100 credits is required.

Click “Finish” when you are done entering your payment information to process the purchase. Your purchased credits will now be available for use.

iClassPro is excited to announce to all our Active customers a chance to get 3 free months of service!

Contest Rules:

Simply come up with a Photo showing a sign with your gym in the background (inside or outside) letting everyone know how proud you are to be an iClassPro User. Be as Creative as you can. We hope you get your whole gym involved!

Two weeks from the end of the contest, a group of Design artist’s will be picking the top 10 most creative and outgoing photos. Once the 10 photos are selected, there will be a race to who has the most “likes” and on August 20, 2011 at 12pm CST, there will be an announcement letting the lucky gym know that they are the contest winners!

Requirements:

1. Make a custom sign : with a simple phrase or image showing your excitement

(IE: Superstars is Proud to Go Pro!)

2. Find a creative way to implement your sign in a photo involving your gym, staff, and/or clients

3. Submit the Photo to our facebook page! ( www.facebook.com/iclasspro )

4. Once the 10 photos are selected, get your clients and staff to go to the iClassPro facebook Page and vote by “liking” the photo you have submitted.

5. Have Fun!!!

Don’t forget, using iClassPro’s “Email Blast Wizard” is a great way to get the word out to your clients about this awesome contest!

Good Luck

-iClassPro Team

Please contact us if you have any questions.

*Discount amount depends on your current billing plan. Valid for up to $129 off for a single iClassPro account for 3 months totaling a maximum of $387 off your regular iClassPro Subscription.
*Only current customers are eligible to win.
*Rules and terms of this contest may be subject to change.

We have recently added the ability for common reports to be generated in CSV. CSV is a simpler format that can be opened in any spreadsheet application like Microsoft Excel or OpenOffice Spreadsheet.

It can be easier to work with a CSV formatted file than XLS format because it includes no formatting. Here is how to generate a report in CSV.

1. Find the report on the Reports page, fill out the filters, and click Viewable HTML.
2. Click the “CSV” button at the top, next to “PDF”, and “XLS”, to begin the generation of the CSV version.

   

3. You will then be redirected to the reports page, and the background tasks window will pop up showing you the status of generating the CSV version of the report. After the generation is finish, simply click the down arrow next to the background task as shown below.

    

iClassPro now has a Facebook and a Twitter page!

If you are interested in receiving status updates on our latest projects, please visit our pages.

     Like us on Facebook: iClassPro Cheer and Gymnastics Management Software (http://www.facebook.com/iclasspro)

     Follow us on Twitter: @iclassproinc (http://www.twitter.com/iclassproinc)

Thank you for going Pro!

iClassPro has an audit log feature that tracks all activity in the account done by each user. 

Fixes and Enhancements:

• Improved Speed of Audit Log
• Added Additional Permission Requirements
• Added Search Filters

To access the audit log, go to settings at the top right, then go to the audit log section on the left. (see screenshot below)

NOTE: Only staff members that are part of the admin user group have access to the audit log.

Username Search

You can use the username search to find all actions by a particular user by typing in their name or username here.

Action Search

You can search for specific actions by typing in a keyword, for example “login” or “delete enrollment”, which would return all audit log entries for every login or for every enrollment deleted.  Also, try searching for a specific family to find all activity on that family.

Please feel free to contact us if you have any questions about this feature.

iClassPro is happy to announce its new, free integration with MailChimp.

MailChimp helps you design professional emails, share them on social networks, and track results of your emails. 

With the new integration, iClassPro can sync an email list in MailChimp with the following family information: email address, first name, last name, gym location, phone, and address.

Benefits of using this feature include:

• Design email templates with your own branding
• Integration with social networking increases the impact of your marketing
• Get live stats about your email campaign
• See more benefits here: http://mailchimp.com/features/all/

Getting Started

Sign Up For A Free* MailChimp Account

1. Go to www.MailChimp.com and click the “Sign Up Free” button, and complete the required fields to signup. 
    
2. You will receive an email to activate the account. Follow the link in the email.
3. After you activate the account, follow the steps on MailChimp to complete setting up your account.
    
4. Once your account is setup, you are ready to integrate that account with iClassPro.

Integrate Your New MailChimp Account With iClassPro

Integrating your MailChimp account is easy! Just generate an API Key from MailChimp, and copy & paste that into your iClassPro settings.

1. While logged in MailChimp, go to the account menu and click “API Keys & Info”
    
2. On the API Keys and Info page, click the blue “add a key” button. A key will be generated and displayed on that page.
3. Copy the entire key as you will need to paste this in iClassPro.
4. While logged into iClassPro as an admin user, click the settings link at the top right.
    
5. Click the setup section on the left side of the page, click the down arrow for General Settings, then click the pencil to Configure MailChimp
    
6. In the MailChimp window, simply paste in your API Key, and click save.
7. That’s It! 

Create A Mailing List

First, create a mailing list in MailChimp for iClassPro to sync with. Creating a mailing list is easy!

1. Go to the lists menu in MailChimp.
2. Click the “Create list” button and follow the steps. 
3. For more help creating a list in MailChimp, see this article: http://kb.mailchimp.com/article/how-do-i-create-a-new-list

Sync a list from iClassPro

In iClassPro, you can select a group of families to sync information into your MailChimp Mailing List. This can be done from the family page, student page, or staff page.

1. While logged in iClassPro, go to the family, student, or staff page.
2. Use the filters on the left side of any of those list pages to select the group you want to sync.
3. After filtering, click the check all box to select all the records.
4. You will see a new icon at the bottom of the page in iClassPro. Click the MailChimp icon.
    
5. Select the list you created from the drop down menu. Click the save button to start the sync.
    
6. After a family is added to your list, the recipient will have to confirm their subscription before receiving emails. They will receive a confirmation email to confirm their subscription.
7. You are ready to send an email campaign to your list!

Create a Campaign

Once you have an email list, you can create a campaign to send to that list! 

1. Click the campaigns menu.
2. Click the “Create Campaign” button and follow the step-by-step directions.
3. For more detailed information on campaigns, see this article: http://kb.mailchimp.com/article/how-do-i-create-a-new-campaign
4. After you create a campaign and send it, you can sit back and watch your stats!

Using MailChimp

There is much more material available on more advanced use of MailChimp here: http://kb.mailchimp.com/. There are many powerful features available to make your email campaign a success!

The report titled “Roll Sheet Labels” (CLA-10), from V1, is now available in V2. The report allows you to create and/or print labels for students enrolled in your classes. You could then use these labels for name tags, or however you see fit best to use them.

You can then use the filters on this report to select the class, program, session for the classes that you want to show. A preview of the label that it prints is below:

If you have any questions about this report or about anything else, feel free to give us a call or email us!

iClassPro has added a new calendar button to the classes page!

By clicking on the calendar button, you are able to view the month schedule of that class including all openings as well as active, makeup and trial enrollments on those dates. This allows you to easily view class openings in the future and schedule future enrollments.

For further questions, please contact support@iclasspro.com.

A report titled “How You Heard Summary Report” or MAR-1 is now available under the Marketing section for V2.  This report is useful for viewing the effects of new marketing efforts for your facility.

The report breaks down the total number of members joining within the specified time period by how they heard about your facility. Below is an example of this report.

As you can see, within the specified time period of this report, four families have joined this organization. Two families heard about this facility via email, one via Google, and one via their webpage.

Note: The categories listed in the report were established by the organization through their settings, in the setup section under the drop down menu for family settings.